Setsucon

Vendors' Registration

Please read before registering!

Thank you for your interest in being an exhibitor at Setsucon 2012. We are updating some of our rules and policies, so please take the time to read them carefully before submitting your registration. If you have any questions, please contact the Vendors Coordinator.

Vendors Room registration will be open until August 31, 2011. Registrants for Vendors Room will not need to complete a convention registration form. This is included in Vendors Room registrations. You will be contacted by the Vendors Coordinator informing you whether or not you have been awarded a spot in our Vendors Room the week of September 11, 2011. After your application is accepted, you will be contacted by the Vendors Coordinator to confirm your registration and arrange payment. Payment may be made by check or money order.

Parental Consent

All attendees younger than 18 years of age as of January 28, 2012 must have a parental consent form on file with Setsucon. Remember, minors without the completed consent form on file cannot be admitted to Setsucon. Be sure to either mail in the form ahead of time, or bring the completed form to Registration Pick-Up. Mailed in forms MUST be postmarked on or before December 12, 2011.

Parental Consent Form

Vendors Room Rates

Registration Type	Pricing
First space	$110
Additional spaces	$60

What your registration fee will include:

• One (1) 8' x 8' space in our Vendors Room
• One (1) table approximately 6' x 2'
• If you do not wish to have the table, it can be removed, but you must inform us of this when you register or up to one month before the convention.
• One (1) chair
• Two (2) Vendor passes for Setsucon 2012

Additional spaces include:

• One (1) 8' x 8' space in our Vendors Room
• One (1) table approximately 6' x 2'
• If you do not wish to have the table, it can be removed, but you must inform us of this when you register or up to one month before the convention.
• One (1) chair

Other Information

Electricity will be available for an additional $35 fee. Please indicate on your registration form if you will be requiring electricity.

Additional Vendor badges are available at the regular pre-registration rate of $25/person.

Contracts and Payments

Please make out checks to Penn State Anime Organization and send contracts to the following mailing address:

Anime Organization
The Pennsylvania State University
240 HUB-Robeson Center
University Park, PA 16802-6601

Vendors Room Rules

1. Primary Contact for Vendors must be at least 18 years of age as of January 28, 2012.
2. Vendors must abide by all State and Federal Laws, especially concerning copyright laws and restricting sales of unsafe or inappropriate products to minors.
3. All vendors will accept full responsibility for the collection of any state, local, and federal taxes. All dealers will receive the proper forms from the Pennsylvania State Sales Office before the convention and will be responsible for returning them in the proper fashion. For more information, please see PA-100 Enterprise Registration Form.
4. Vendors must agree to abide by all convention rules.
5. Displays may be no more than 8ft high from the floor.
6. Bootleg materials are not allowed at Setsucon.
7. No metal weaponry may be sold at Setsucon. Other non-metal weapons (wooden, plastic, etc.) may be sold at the vendor’s discretion.
8. Food and drinks are not allowed to be sold at Setsucon.
9. Vendors must contain their display to their assigned areas.
• All boxes, packaging materials, etc. must be stored beneath display tables or removed to vendor's hotel room or vehicle prior to the opening of the vendors room.
10. Vendors will be fully responsible for their own properties at all time.
11. Vendors will not hold Setsucon or the Penn Stater liable for any injury, damages, loss, or theft to either the dealer or the dealer’s property in any way.
12. Setsucon will not cover any costs of travel or hotel costs.
13. Be respectful to Setsucon staff, hotel staff, and your fellow vendors.

Adult Material Policy

We ask that vendors, particularly those with adult merchandise, keep in mind that this is a family oriented event and minors will be present. Think PG-13. The acceptability of displays of adult material is at the sole discretion of the Vendor Coordinator; failure to comply with warnings may result in removal from Vendors Room and forfeiture of all fees.

ALL HENTAI and PORNOGRAPHY is BANNED.

Any material that contains nudity, is extremely or graphically violent, or is otherwise unsuitable for minors is forbidden at the convention. This includes artistic nudes.

Adult material may be produced upon request provided the customer is 18 years of age or older and shows valid identification. Vendors must take steps to ensure that the person viewing the adult material is the only person able to see it.

Vendors selling any inappropriate material to minors will be removed from the Vendors Room.