January 29-30, 2011 · The Penn Stater Conference Center Hotel

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Convention Policies

Last Modified: Aug-23-10

While Setsucon may be a winter convention, our staff try to make The Penn Stater as warm and inviting as possible. The following policies are in place to help ensure that all congoers have fun at Setsucon. Please read and understand these policies. If any of them are unclear, contact us and we’ll be happy to clarify them.

Possible sanctions for not following the set forth policies include, but are not limited to: verbal warning, removal from event, removal from the convention center, revocation of convention badge, and if necessary the police may get involved. Please do not make us go any further than a quick verbal warning.

Badges must be in plain sight at all times.

ANYTHING illegal outside the Penn Stater is illegal inside the Penn Stater. All Federal, State, and Local laws apply and supersede any policies we have in place.

Setsucon is not liable for any injuries, should they occur.

Remember, we are sharing the Penn Stater with other hotel guests. Please be courteous to them.

Refund Policy

Registrations are nonrefundable and nontransferable. If you have any questions, please contact us prior to the convention or see the Registration Desk at the convention.

Disruptive Behavior

Setsucon is a family friendly convention (PG-13). We ask that our attendees act accordingly. The following actions are considered disruptive behaviors:

Setsucon reserves the right to ask an attendee to change clothes if they are inappropriately dressed.

Animals are prohibited unless they are necessary for medical reasons.

Use common sense. If you are invading someone’s space or violating their rights, there’s a good chance you shouldn’t be doing it. The above list is not all inclusive; if a Setsucon staffer or Penn Stater staffer asks a reasonable request of you, please follow their request.

Line Etiquette

Please be aware that there’s a really good chance that you’ll be waiting in a line of epic proportions at some point in time. Make sure to be respectful of the people around you. Anyone caught cutting in line will be sent to the back of the line. Also, please do not block the areas surrounding doorways when waiting in line.

Theft Policy

A friendly reminder, Setsucon and the Penn Stater are not responsible for lost or stolen items. If you do lose an item or suspect it has been stolen, please report to the Lost & Found. The Lost & Found is located in the Convention Operations room. If your item is in the Lost & Found, be prepared to describe it in detail in order to get it back.

Camera Policy

Feel free to take as many pictures as you’d like out in the hallways! Please do not block the hallways or hold up traffic to take pictures. Try to step off to the side and out of the way of the traffic. Cameras will not be allowed in any event where they will cause a distraction. This includes, but is not limited to panels and viewings. Proper procedure for taking a picture of a cosplayer/attendee is to ask for permission first and then find a suitable spot to take the picture. If the person declines the request, please respect their decision.

Photography is NOT permitted in the Artist Alley.

Weapons and Props Policy

Weapons are NOT permitted inside the Penn Stater. To reiterate: if it’s illegal outside the Penn Stater, it’s still illegal inside.

The Penn Stater does not allow weapons and Setsucon does not allow weapons. It's as simple as that. Any person found with a weapon will be asked to remove it from the convention area and may be escorted out. Failure to do so will result in confiscation of the weapon and your badge.

Prop/Fake Weapon Policy

All props must be checked in at the Information Desk and approved. Any prop that resembles a gun must have a painted orange tip and must have no moving or internal parts. Misuse of props that endangers other attendees will not be tolerated. Full face masks must be easily removable and we ask that it be removed after leaving the convention area.

Prop/fake weapons are acceptable as long as they are:

Setsucon reserves the right to deem any prop unsuitable for the convention space.

Setsu Odori (Dance) Policy

Dance your heart out! To help ensure everyone has a good time, please be mindful of the people around you while dancing. Props are not allowed into the dance. Swinging of glow sticks, lightsabers or any other object is not allowed. A small bag (no larger than the one provided at registration) is allowed, but anything larger must be left at the door. Setsucon is not responsible for any bags left outside or near the door, so please leave your belongings back in your private quarters. Reminder: a Setsucon staffer will be checking for badges at the door.

Sign Policy

Signs that are an integral part of a cosplay are acceptable. Any other sign is not allowed. This includes signs written on any medium such as: paper, cardboard, handwritten onto t-shirts…etc. Signs that could be considered solicitation are not allowed. For example, a sign reading “FREE HUGS” is not allowed. Signs with anything inappropriate on them will be confiscated.

Guest and Autograph Policies

Setsucon cannot guarantee that you will be able to get an autograph from the guests. There is a time limit on autograph sessions that we will be strictly adhering to. We want to ensure that as many people as possible are able to interact with the guests, so please keep the lines moving. We recommend writing down anything that you wish to say to the guests in case you forget.

Guests will be happy to autograph your Setsucon Programming Booklet, as well as any officially licensed merchandise. Guests reserve the right to refuse to sign anything that may be counterfeit. Signing of personal items is at the discretion of the guest. There is a limit of 2 autographs per person and there will be no flash photography at the autograph sessions unless otherwise noted.

Guests will happily accept small gifts that they can stash in their luggage. We ask that all gifts are not wrapped because we will need to check them before giving them to the guest. Guests will not accept any food. Please do not visit the guest’s private quarters.

Setsucon reserves the right to make changes to the Guest and Autograph Policies as the circumstances or guests dictate.

Minors at Setsucon

Setsucon welcomes attendees of all ages. A parent or guardian must accompany a child under the age of 13 at all times. Setsucon is not a child sitting service. We recommend that all children carry some form of identification along with contact information of their parent or guardian. In the case that a child becomes lost, this makes it less stressful for everyone. The Penn Stater does not have a PA system.

All attendees age 17 or younger as of January 29, 2011 must have a parental consent form on file with Setsucon. Please download and complete the Parental Consent Form. Mailed in forms MUST be postmarked on or before December 13, 2010. If you cannot mail in the consent form, be sure to bring the completed form to registration pickup. Setsucon cannot admit any minors without a parental consent form on file.

18+ Policies

Setsucon has a few 18+ events late at night. Attendees who wish to attend one of these must have their ID ready to be presented at the door to the event. Rooms will be cleared out prior to the event. There is absolutely no admittance into an 18+ event without a proper ID.

Photographs and Promotions

Attendees of Setsucon are granting permission to be photographed or recorded by authorized Setsucon staffers. By purchasing your registration, you are inherently granting Setsucon the permission to use such photos or recordings for promotional or chronicling purposes.

Privacy Policy

Setsucon's Privacy Policy is available here.

Policy Updates

The policies are subject to periodic review by Setsucon’s Executive Board and may change without prior notice. A copy of the current policies in effect for the convention will be posted at the registration and information desks.